A standard write-up should include the following sections to ensure fairness and legal protection:
: Full name, job title, and department of the employee, along with the reporting manager's name.
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: Include dates of any previous verbal warnings or coaching sessions to show a pattern of progressive discipline.
: Space for the employee, supervisor, and HR representative to sign, confirming the discussion took place. Best Practices A standard write-up should include the following sections
: Reference the specific company policy or handbook section that was violated (e.g., "Attendance Policy Section 4").
: A specific account of what happened, including the date, time, and location . Use objective language; for example, instead of "Bob had a bad attitude," state "Bob used unprofessional language in the team meeting". Best Practices : Reference the specific company policy
: State exactly what will happen if the behavior continues, such as further disciplinary action or termination.